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What is Microsoft 365 fundamentals?

  • What is Microsoft 365 fundamentals?
  • Published by: André Hammer on Feb 02, 2024

If you've used a computer, you've probably encountered Microsoft 365. So, what is Microsoft 365 fundamentals? It's a set of tools and apps to help people and businesses work better. It includes things like word processing and email management. Microsoft 365 is popular for its essential features. Let's look at the basics of Microsoft 365 and why it's widely used in the UK.

Understanding the Core Components of Microsoft 365

Office 365 Applications

Office 365 websiteOffice 365 applications are valuable tools for workplace productivity. They include word processing, spreadsheet, and presentation software, plus email and calendar apps. Users can create, share, and edit documents in real time, improving teamwork. The suite also offers security features like data encryption and threat protection, plus compliance tools. This ensures sensitive information is protected and the company meets relevant laws.

Exchange Online

Exchange Online is a part of Microsoft 365 Fundamentals. It helps with communication and collaboration in businesses. This cloud-based email hosting service allows employees to access emails, calendars, and contacts from anywhere, which boosts efficiency and productivity.

For security and compliance, Exchange Online has features like data loss prevention and encrypted email. These are important for maintaining the integrity and confidentiality of business communications, especially for businesses in the UK.

It also integrates smoothly with other Microsoft 365 applications, like SharePoint Online and Teams. This allows seamless collaboration and content sharing across different platforms. Users can access and share emails, documents, and resources without needing multiple logins or complex system configurations, making the user experience better and improving productivity in the organization.

SharePoint Online

SharePoint Online is part of Microsoft 365. It has many features to help teams work together. It's great for managing documents, controlling versions, and working on documents at the same time, no matter where the team members are. Also, it works well with other Microsoft 365 apps like Teams and OneDrive, giving a complete collaboration experience.

Security is a big focus for SharePoint Online. It has strong controls for who can access what, and it encrypts data both when it's saved and when it's being sent. It also has tools for preventing data loss and features for complying with industry standards and rules.

In short, SharePoint Online is a strong tool for making teams work better, protecting data, and keeping businesses running smoothly.


Microsoft Teams has many features for collaboration and communication within a team. For example, it allows team members to create workspaces, share files, and communicate through chat and video calls. These tools help team members work together more efficiently, no matter where they are, and share knowledge better.

Microsoft Teams also works well with other Microsoft 365 apps like Outlook, SharePoint, and OneDrive. This lets teams access and share information across different departments and teams. For instance, team members can easily access and collaborate on documents in SharePoint or schedule meetings in Outlook from the Teams interface. This integration promotes communication between departments and helps teams work together towards shared goals.

OneDrive for Business

OneDrive for Business is a secure platform for organisations to collaborate and improve productivity. Employees can access, share, and work on files from anywhere, enhancing flexibility.

The platform's security and compliance features help protect data through advanced encryption, data loss prevention, and multi-factor authentication. It complies with international industry standards.

OneDrive for Business offers flexible and scalable storage options, enabling businesses to manage their files and adjust storage based on their needs.

Additionally, it allows easy integrations with other applications, making it a valuable tool for streamlining processes and enhancing digital capabilities for businesses.

What is Microsoft 365 Fundamentals? Defining the Basics

Subscription Plans and Options

Microsoft 365 Fundamentals has different subscription plans to meet varying needs. These plans include access to Microsoft Exchange, SharePoint, and OneDrive for Business. Users can customise their subscription to fit their specific business needs by choosing the right plan with the necessary features. For instance, businesses with many employees may choose a plan with unlimited users, while smaller businesses might prefer a plan with a user limit.

Users can also select plans with specific software and services for their line of work, ensuring they pay for what they need. This helps them access necessary tools and avoid unnecessary costs.

Security and Compliance Features

Microsoft 365 fundamentals have strong security features. They protect sensitive data and stop unauthorized access. Features include advanced threat protection, data loss prevention, and identity and access management tools.

Microsoft 365 also has compliance features to follow data protection rules and industry standards like GDPR and HIPAA. These include compliance management, eDiscovery, and audit logs. These help organizations meet legal and regulatory duties.

Using these security and compliance features, businesses can improve data protection and follow industry rules and regulations.

Device Management

Device management in Microsoft 365 involves managing and securing devices like computers, smartphones, and tablets. This includes enforcing security policies, handling software updates, and controlling which devices can access company data.

Effective management helps organisations enhance data security, reduce unauthorized access risk, and boost productivity. For example, enforcing encryption and multi-factor authentication policies lowers the risk of data breaches.

Also, managing software updates ensures devices have the latest security patches, safeguarding them against known vulnerabilities.

Key Benefits of Using Microsoft 365 in the Workplace

Collaboration and Productivity

Microsoft 365 has many applications and features. These help people work together and get more done. For example, teams can work on documents at the same time, share files, and talk through chat or video calls. This makes working together easier and more effective.

Also, Microsoft 365 is flexible. It has different subscription plans and can change as a business needs. This helps save money and lets businesses grow without problems.

For security, Microsoft 365 has advanced features to protect data, stop threats, and manage rules. This keeps important information safe and makes sure the platform works well every day.

Flexibility and Scalability

Microsoft 365 is highly flexible for businesses' scalability. This software allows companies to easily adjust their operations and accommodate changes in size, scope, or market.

For example, through its cloud-based solutions, companies can effortlessly scale storage, computing power, and user access as needed. This is particularly important for businesses experiencing growth or fluctuating demands. To maintain flexibility and scalability, businesses must consider software adaptability to integrate new features. For instance, being able to add or remove users, customize user permissions, and seamlessly integrate new applications are essential. By doing so, businesses can make the most of their resources and ensure smooth operations, regardless of changes in their business environment.

Security and Reliability

Microsoft 365 keeps its applications and services secure and reliable through different measures. This includes strong data encryption, multi-factor authentication, and regular security updates. These measures safeguard user data and maintain the platform's reliability by preventing unauthorized access and ensuring smooth application functioning.

Additionally, Microsoft 365 has processes in place to handle security incidents. This includes incident response teams, security monitoring, and regular security audits. These processes help quickly identify and address security threats, keeping the platform reliable for all users.

What is Microsoft 365 Fundamentals? Exploring Its Impact on Business Efficiency

Microsoft 365 Adoption Success Stories

The use of Microsoft 365 has made business operations more efficient and productive.

Integrated cloud services and collaboration tools enable employees to work remotely and securely, increasing productivity and reducing downtime.

Access to real-time data and analytics supports better decision-making, leading to improved business outcomes.

The organization successfully transitioned to remote work during the global pandemic, maintaining high productivity levels.

Additionally, Microsoft 365 enhances communication and collaboration across teams, improving project outcomes and customer satisfaction.

Microsoft 365 Administration and Support

Admin Centre Overview

The Admin Centre in Microsoft 365 has important features and functions for managing and supporting the platform's services. It's a central place for administrators to manage users, groups, and domains.

The Admin Centre also allows monitoring service health, creating and managing user accounts, and configuring security settings. These tasks and capabilities help in efficiently managing Microsoft 365 services, ensuring that users have access to the right tools while maintaining security and compliance.

For example, administrators can easily assign licenses, reset passwords, and manage security settings to support users in their daily tasks.

In short, the Admin Centre in Microsoft 365 provides essential tools and functions for effective management and support of the platform's services.

Wrapping up

Microsoft 365 Fundamentals is a comprehensive platform. It includes productivity applications, cloud services, and security features. This platform has popular software like Word, Excel, and PowerPoint. It also has collaboration tools like Teams and SharePoint.

Additionally, it offers cloud storage and advanced security capabilities. Microsoft 365 Fundamentals is designed to enhance productivity and efficiency for businesses and individuals.

Readynez offers a 1-day MS-900 Microsoft 365 Fundamentals Course and Certification Program, providing you with all the learning and support you need to successfully prepare for the exam and certification. The MS-900 Microsoft 365 Fundamentals course, and all our other Microsoft courses, are also included in our unique Unlimited Microsoft Training offer, where you can attend the Microsoft 365 Fundamentals and 60+ other Microsoft courses for just €199 per month, the most flexible and affordable way to get your Microsoft Certifications.

Please reach out to us with any questions or if you would like a chat about your opportunity with the Microsoft 365 Fundamentals certification and how you best achieve it. 


What is Microsoft 365 fundamentals?

Microsoft 365 fundamentals is a certification that demonstrates fundamental knowledge of Microsoft 365 services. It includes skills in Microsoft 365 productivity apps, security, compliance, and teamwork.

What are the main components of Microsoft 365 fundamentals?

The main components of Microsoft 365 fundamentals include SharePoint Online for file collaboration, Exchange Online for email and calendaring, and Teams for communication and collaboration. These components are essential for productivity and teamwork within the Microsoft 365 ecosystem.

How can Microsoft 365 fundamentals benefit my business?

Microsoft 365 fundamentals can benefit your business by enabling seamless collaboration, increasing productivity, and ensuring secure data management. For example, it provides tools like Microsoft Teams for effective team communication, SharePoint for document sharing, and security features for protecting sensitive information.

Is there a certification for Microsoft 365 fundamentals?

Yes, there is a certification for Microsoft 365 fundamentals. The certification is called "Microsoft 365 Fundamentals" and it is designed for individuals looking to demonstrate foundational knowledge on the Microsoft cloud platform.

Where can I learn more about Microsoft 365 fundamentals?

You can learn more about Microsoft 365 fundamentals by enrolling in Microsoft's official online training courses, or by utilizing the extensive documentation and resources available on the Microsoft website. Additionally, you can explore educational resources on platforms like LinkedIn Learning and Udemy.

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